Trophy Shop Purchase Order Software

Manual stock checks delay the PO until tournament week is already here.

Set a reorder point per SKU and a draft PO appears when stock drops below it.

• ✓Set reorder and safety quantities per substrate.
• ✓Draft POs when a customer order takes the last of a blank.
• ✓Combine low-stock parts into one supplier order to reach freight tiers.
• ✓See pending replenishment beside the floor schedule.

Trophy shops buy from several distributors, each with its own catalog and trade pricing.

EngraveDesk ties a component to its supplier catalog, price tier, and account number.

• ✓Keep supplier SKUs, case packs, and price breaks.
• ✓Map each catalog SKU to a bin and an assembly recipe.
• ✓Track lead times against scheduled production.
• ✓Switch a preferred vendor when a backorder threatens a deadline.

When the packing slip, the delivered count, and the invoice disagree, someone pays for the gap.

Scan the incoming barcode and EngraveDesk checks the count against the open PO.

• ✓Scan shipping labels to confirm delivered items.
• ✓Log damaged blanks or short cartons before accepting the pallet.
• ✓Match PO, receiving scan, and vendor invoice.
• ✓Flag a quantity or price variance before the bill posts.

Retyping supplier invoices is slow and easy to get wrong.

A verified receipt updates the inventory asset and the payable at once.

• ✓Post stock receipts to inventory accounts.
• ✓Record invoice totals and freight in accounts payable.
• ✓Track payment terms and net-30 dates.
• ✓Export the purchasing ledger to your accountant.